A realistic 14-day plan for when the lease end is closer than anyone would like.
Ideally you'd have a month. Often you have two weeks, because the decision to close came late or a sublease fell through. Two weeks is enough if decisions are made quickly. This is the plan we use with clients on tight office closure jobs.
Days 1–2: decide and list
- Confirm the handover date and what condition the landlord expects (bare shell or warm shell).
- Make a rough list of furniture and equipment, and tag what you're keeping.
- Send photos to two or three buyers for early ranges.
Days 3–4: site visits and approval
- Walk buyers through the office — the facility manager should be present.
- Collect written offers that state the net amount and full scope.
- Start internal approval for the asset sale. This is usually the slowest step, so chase it daily.
Days 5–6: permissions and IT
- Apply for building permissions: vendor registration, lift and night slots, material gate pass.
- IT team removes or wipes laptops, desktops and servers. Book authorised e-waste collection for anything not being reused.
- Fix the date the network and UPS go off.
Days 7–10: phased dismantling
If staff are still working, clear the office in phases: meeting rooms and empty wings first, then open seating, and finally the server room and reception. Our crew typically starts with furniture, then ACs and UPS, then partitions and ceiling if they are in scope.
Days 11–12: bare-shell work and debris
Ceiling grids, carpet tiles, cabling and gypsum are removed, and debris is taken off site. This is the work that decides whether the deposit comes back, so it should not be rushed.
Day 13: payment and paperwork
Settle the payment for bought assets — ideally before the last truck leaves — and collect a purchase receipt with an item list for your finance team.
Day 14: landlord inspection
Walk the floor with the landlord's representative. Check slab, floor, walls and utilities, and fix any small items on the spot.
The deadline is rarely missed because of dismantling. It's missed because of approvals and permissions — start those on day one.
What speeds things up
- One vendor for buying, dismantling and debris removal
- A single decision-maker on your side
- Permission for extra night shifts from the building
If your handover is close, call us for a site visit. In Noida, visits are often possible the same day.
Quick questions
Can an office be closed in less than two weeks?
Yes, small and mid-size offices are often cleared in a few days. The limiting factor is usually internal approvals and building permissions rather than dismantling itself.
Should we sell furniture before or after staff leave?
Plan a phased clearance. Empty areas can be cleared while staff are still working; the last areas go after the final working day.
Adarsh Old Office Furniture Buyer
Old office furniture buyers and office dismantling crew based in Sector 94, Noida. Written from our own jobs across Delhi NCR.
